BCAEA General Meeting Jan 31st 2016

BC Anthropomorphic Events Association

Notes from the General Meeting

Jan 31 2016

Attendance:
Phin

Tony

PDawg

Mediar

Rhari

Absent:

Faye

Old Business

Domain Registration:

TechSoup/ .org:

Tony - touch base with Faye for BCAEA documents

Trapa - regain .ca domain?

Trapa,Phin - step away from .ca, come back to it at a later date

Staff guidelines/manual:

 PDawg - will develop a policy manual at BoD Retert

Phin - create a wiki for the staff to make

Mediar - email back to Zen, create google doc share

Clean up competition:

Trapa, Phin - hotel meeting tomorrow about room clean-up -

- prizes: 1st weekend, 2nd, one night, 3rd Top membership for next

- $250, ask hotel to match. Passed by Anon!

CC/Debt Machines:

Phin - We need a BCAEA Bank account

Phin - asked Faye to create the new bank account with BCAEA docs

Rhari - to get con paperwork from Faye

Tony - get bank setup before Credit Card Machine-

Tony - GST#?

On-Site RCMP/Aux Police:

Rhari - will check on this.

Vaping/Smoking signs:

Phin - is vaping is a $200 fine?

Mediar - researched during meeting, vaping, not a law yet in BC

Rhari, Phin - Signs to warn attendees, will ask Selkit for help

Director Insurance:

- Everyone look into lawyers/legal offices that specialize with non-profits, to figure out if we need any insurance.

- Tony will take over this issue.

New Business

Storage Locker payment to Gizmo

Tony - Talk to Gizmo to see what he wants for rent

Phin - Gizmo gets a Patron membership for free, from the Board

Brony Can:

- PDawg to edit and send response back to VF Board.

BoD Retreat:

San will check on availability of suite in Whistler.

Staff vaping inside:

- Ask hotel if we its ok to bring Kealy’s booze into the room.

- renting gear from Torwin

- make a rental agreement for ALL gear NOT coming from a company (e.g Who is picking it up)

Trapa - Example of Nor West Con

Meeting adjourned.