Saturday, February 11, 2017

BCAEA General Meeting Feb 2nd 2017


BC Anthropomorphic Events Association
Notes from the General Meeting
February 2, 2017


Meeting was held online

In Attendance:

Tony

Mediar
PDawg
Carthage
Phin

Old business
Discussion: Vancoufur 2018 Chair

Aphinity stated he was comfortable with MYSTERY PERSON as Chair for 2018.
Pdawg questioned as to whether we would consider a broader leadership group going forward, referencing MFF which uses a Chair and multiple leads as its leadership. MYSTERY PERSON affirmed that he felt a chair and leads structure is the best way to move forward.

Mediar inquired regarding themes; MYSTERY PERSON has ten theme ideas which he was going to bring to staff for discussion.

Discussion took place regarding possible leads for 2018; MYSTERY PERSON had spoken with several people and had a starting point for them.

Tony questioned whether the convention could be held at the current scope and in its current state. Some discussion occurred regarding staffing levels, but MYSTERY PERSON felt that support will be available for staffing. Board members asserted that they will assist where needed.

It was moved by Tony and seconded by Mediar that MYSTERY PERSON be named Chair for VancouFur 2018.
Motion passed, 4 to 0. (1 abstained)


Meeting adjourned.


//EDIT//

Mystery Person = Carthage the 2018 VF Chair!

BCAEA General Meeting Jan 24th 2017


BC Anthropomorphic Events Association
Notes from the General Meeting
Jan 24 2017
Meeting was held online
Attendance:
Phin
Tony
Carthage
PDawg
Mediar

Old business

Leadership 2018 discussions:
Tony - Suggested a multi-leader instead of single chair.
Mediar - suggested that mff does the same.
Cath - Trapa stepping back, letting the community discussion has been working well. Will not hurt to continue.
Mediar - Is interested in seeing this happen
PDawg - will talk to MFF’s chairs to get their take.
Phin - Will fix a public perspection, as it’s not just one person, will help. Otherwise it’s working.
Tony - Remove “chair”, move to something else. Reduce the bulleyes for the public.
Phin - If there is a disagreement, there isn’t one person to make an ultimate say.
Tony - An Org that will put three leaders in three equal segments. Each person would run their silo.
Phin - Unsure why we need this.
Tony -
Carth - Concerned about the # of experienced staff we are going to lose. Reducing the bulleyes is a good idea.


Open BoD Spots:
FT board spot- mediar will talk to Akonite
Community Rep spot - email sent out, 2 week limit.



New Business

Adult toys sold in the dealersden at the con:
Tony - Brought forward at staff’s request.
Mediar - ok with it, as long as it’s in an 18+ only spot.
Phin - make a separated area via pipe and drape, and have him in there away from everything else.
Tony - Refer back to staff with our recommendations.
Phin - Anyone have any issues?
Tony - Has issues with the toys being there.
Phin - Echos Tony, worrying about VF’s image of “Family Friendly”.
Phin - Ok as long as it’s not blatantly advertised.

Financial changes:
Mediar - Government paperwork regarding the BCAEA
Tony will look at.

Phin - Remove PP from his CC account
Tony will look into.


Staffing shortages:
Pdawg - What do we need volunteers for?
Reg, theater - needed.
Security - good numbers.



Tabled to next meeting, due to time constraints

Ideas to involve the local community:
Tony - table. Move to a meeting late next week.
Think of ideas, share them, have a plan.
Maybe look a NEW Hotel

Board retreat for policy creation:
Mediar - Discussion of a Board Retreat for policy recreation

Publish Meeting Minutes to public:
Mediar - Minutes posted to the Website.
Tony will look into it.

Meeting adjourned.

BCAEA General Meeting Oct 22nd 2016


BCAEA Board of Directors
Regular Meeting - Oct. 22, 2016


Attending: Tony, Aphinity, Faye, Carthage, Mediar
Regrets: Rhari
Multiple members of the public

Resignation
The board confirmed and regretfully accepted the resignation of Trapa from the board.

Community Rep Election
Faye will send out an email in the coming days to solicit nominations for the Community Rep for 2016-17. The Board will hold an online vote for the position among staff members at that point.

VancouFur 2018 Chair Nominations
Tony will send an email to staff and we will solicit nominations from staff and the community to develop a list of potential chair candidates for 2018. Broadening the nominating pool will hopefully encourage greater participation and provide a wider spread of candidates to select from.
Deadline for selection of the 2018 Chair will be end of December.

New Board member
The issue of the eighth Board member was discussed. Only one nominee accepted the nomination, therefore
Aphinity moved
Mediar seconded
That Pdawg be selected to the 8th position on the BCAEA Board of Directors.
The motion passed unanimously.
It was determined that the Board will not fill the position opened by Trapa’s resignation until the regular election cycle in June. The position would be opened up at that time as Trapa’s second term would have ended at that time anyhow.

Discussion of taxes and other accounting issues
The Board is investigating how, as a not-for-profit society, it will be required to handle tax reporting and filing. Faye volunteered to look into the situation and will report to the board at a later date as to how we should approach this issue.

Mediar left the meeting at this point.



Harassment and abuse discussions
Faye reported that she had spoken to one of the people who had suffered alleged harassment/abuse and whose case was brought forward as part of the recent policy-related issues. The person reported that a ban was not necessarily and that they understood that we cannot police what happens outside of the convention. Faye offered the person support at the convention should they require it, and the person was reportedly comfortable with the overall response.
Aphinity noted that much of the current issues could have been avoided had the board connected with the reporting person and reiterated that he feels the board should take a personal approach to such reports. Carthage agreed that the board should hear out what these people bring to us. Faye said that many issues are not malicious and could likely be mitigated with some sort of consent training such as what she has suggested as potential for the convention.

Potential future events hosted by the Board
Aphinity reported that the Executive Burnaby may be interested in hosting a new years party if we could arrange something. The Board is going to look into the potential of funding and hosting such an event this year. A survey is being considered to determine interest within the community. Temrin offered to provide graphics and art.
A bowling meet is also possible; Aphinity will look into that more once Howloween is over.
Zen suggested skating days as possible fun events.
Faye said that a yearly video showing fun activities that the BCAEA has promoted could be used as a recruiting tool for event staff and to get the board’s name out in the community more effectively.


Closing
Aphinity moved the meeting be closed. Unanimous.

BCAEA General Meeting Oct 13th 2016


BC Anthropomorphic Events Association
Notes from the General Meeting
Oct 13 2016

Meeting was held online
In attendance:
In person:
Mediar
Faye
Trapa
Tony
Carthage
Aphinity

Calling in via skype:
Temrin
Elias
Jax




New Business:
  • Update on today’s statement/email
    • Tony - looks like the statement helped quiet things, (1500 impressions, 360 engagements)
    • Looks to be positive
    • TIme to resolve and move forward
  • Staff feelings
    • Tony - Need to reassure staff, and then understand what we are doing.
    • Temrin - talking to them in chats to let them know things are being worked on.
    • Faye - General staff feelings.
    • Temrin - Staff concerned about their name being slandered. Generally ‘ok’. Staff still posting on social media, mostly ok.
    • Carthage - everyone supportive after the statement was issued.
    • Aphinity - this turned into an emotional instead of fact, once their request was turned down.
    • Elias - the staff are ok, but a lot big shoes to fill, and not enough to ppl to do that.
    • Lost the following staff: Mesa, Silvermink, Tyins, Akonite, SilverHoof, and sort of Lavose. Very likely also Greyson.


  • Harassment/Sexual Assault Policy
    • Tony - Need an AT EVENT POLICY, need to figure out what it is, and how we approach it.
    • Temrin - Staff harassment at sanctioned events.




MOTION Aphinity  - Any emails/coms, we receive regarding an incident that happened out side of an BCAEA event, will receive a reply stating relevant BCAEA policy and helplines for the related incident relevant to the case. Faye seconds

Unanimous vote for.

  • Non-convention Harassment
    • Tony - If we do something, are we legally liable, ie: we ban someone based 3rd party info, what happens.
    • Carthage - It’s a private event, we can refuse a membership at our discretion
    • Phin - do we choose to use allegations to look at banning someone?
      • Temrin - Receiving evidence, legal obligation to report crimes?
      • Tony - Private events, no requirements
      • Faye - Will talk to the lawyers
      • Temrin - Should require a police
      • Trapa - Give a suggestion we might do something if we deem it worthy
      • Carthage -
      • Mediar - do not take complaints about someone, unless there is an extraordinary event (active police case, charges laid, or conviction.)
      • Temrin - Agrees with mediar. People will come to us with all mater of things.
      • Tony - also agrees, but we have to make it look like we’ve considered all points and relay that to the public.
        • Trapa - create an essay length of why  and what we looked at.
        • Phin - Will be picked apart and used against us.
        • Temrin - essay could work, re:Furry Network over cub porn. Good thing to base it of off.
      • Phin - How to we proceed with latest situation? (Police report)
      • Trapa - what about released criminals after they serve their term?
      • Phin - Scam artist in dealers den, now he wants to do the same thing at VF. Drug dealer, and being allowed in VF.


  • Tony - will continue to explore and create policy.




MOTION mediar - To add the following to the section of the harassment policy that refers to events that happen outside bcaea events,

the BCAEA Board will only discuss about taking  action on a complaint about someone/a party, only if there is at least a Police Case with file# available or offered.

Tony seconds

In favour 1
Apposed 5



MOTION trapa - To add the following to the section of the harassment policy that refers to events that happen outside bcaea events,

the BCAEA Board will not look at a compliant at all. The only action taken would be pointing the person to a support service.

Mediar seconds

In favour 2
Apposed 4



MOTION Phin - To add the following to the section of the harassment policy that refers to events that happen outside bcaea events.

Any complaint received about attendees including a documented Criminal charge involving Violent Crime will trigger an immediate review of membership eligibility.

Carthage Seconds

In favour Unanimous
Apposed

Move - Faye - Table the conversation regarding when the BCAEA Board will take action on a complaint, for no longer than 2 weeks.

Tony second

In Favour 5
Apposed 1


ACTIONS:

Mediar: Add the constitution of BCAEA as text to the board webpage.

Tony/Phin to fine BCAEA paperwork.



Business pushed to next meeting:
  • SJW comment
  • Have talked to Ph8l and they will post any BoD meeting minutes, bylaw and policy updates.

Continuing Business:
  • 8th BoD spot

Meeting adjourned.

BCAEA General Meeting Aug 9th 2016


BC Anthropomorphic Events Association
Notes from the General Meeting
August 9th 2016

Attendance:
Phin
Tony (stepped out for BoD Vote)
Mediar
Rhari
Faye
PDawg (stepped out for BoD Vote)


New Business

Messages from Pdawg brough to the board:
    - Board to do more, be more hands on
  • Have the VF attendees reach out to BoD
  • Have DoB be more active at VF events

Phin
  • Host DoB events to get us out there more so
  • Lots Bowling and roller skate nights, have the BoD take that on

Mediar
  • Agrees that more hands on is better

Tony
  • Agrees  that more hands on is better
  • Need to have our manual completed before we become more front facing
  • Fix communication issues.
    • Twitter: BC Anthro Events (tony)
    • Telegram Room: BC Anthro Events (mediar)
    • Website: Ask Trapa to have his webteam create our BoD site. Fable
    • Telegram BoD room.


Elections:

P-Dawg:
  • Thinks the DoB needs to run with the new ideas.
  • Be aware of the public image
  • Be apart of the community
  • Will just be a board and aliant ppl..

Tony:
  • BoD did good work, we made progress, can continue positively for three years.
2016 BoD votes:

Voting Round 1
Tony 5 votes

Voting Round 2
Carthage 3
Pdawg 2
Greysen 1
Akonite 0


Preamble:
Pdawg
    - Board to do more, be more hands on
  • Have the VF attendees reach out to BoD
  • Have DoB be more active at VF events

Phin
  • Host DoB events to get us out there more so
  • Lots Bowling and roller skate nights, have the BoD take that on

Mediar
  • Agrees that more hands on is better

Tony
  • Agrees  that more hands on is better
  • Need to have our manual completed before we become more front facing
  • Fix communication issues.
    • Twitter: BC Anthro Events (tony)
    • Telegram Room: BC Anthro Events (mediar)
    • Website: Ask Trapa to have his webteam create our BoD site. Fable
    • Telegram BoD room.




Elections:

Statements from nominees read out.

Voting Round 1
Tony voted back in.

Voting Round 2
Carthage  voted in.

Tony and Carthage notified of their new board spots.

Meeting adjourned.