Minutes of the Annual General Meeting BC Anthropomorphic Events Association March 10, 2017.
Tony - President
Mediar - Secretary
8 members of the Association
New Community Representative:
The Board welcomed Rain Rat, who was elected by the staff to take on the one-year Community Representative position on the Board. His position will run until VancouFur 2018.
2016-17 Retrospective: Tony reported that the year has been challenging for the board and staff, but we have been forced to face internal issues that have improved the organization as a whole. These challenges have kickstarted development of the Policy Manual. We have also encouraged greater communications by expanding our social media presence, with a Twitter account for announcements and Telegram presence along with two blogs and a website.
A member suggested that we advertise the Telegram chat more widely, and the board generally agreed with that idea.
The convention’s email system has been moved onto a Google-based not-for-profit email system to improve communications overall.
It was noted that the Board has been expanded, though due to resignations there are two open seats. One, for a position that would end in 2017, will be filled by election at that time along with the position that will be vacated by Aphinity at the end of his second term. The second, which would expire in 2018, is in the process of being filled by the board.
Questions were taken on this report. One query was in regards to how the board functions in a situation where the Convention Chair is a member of the board. It was explained that the Director serving as Chair would recuse from convention-related issues, but would be welcome to discuss and vote regarding other issues.
One member raised concerns with the volunteer forms on the VancouFur website; this was referred to staff.
Financial Report: Tony discussed the finances of the BCAEA. The entirety of the convention’s income is derived from VancouFur once yearly, and all surplus funds are placed into the BCAEA account as a contingency and for use to support other events in the Vancouver anthropomorphic community. The majority of the convention’s expenses through the year at present are for payment of storage fees. At the time of the meeting, the BCAEA held the following: $40,282 in Coast Capital Savings; $14,944 in PayPal.
2017-18 Planning: The BCAEA plans to expand the events it supports in the coming year to expand its visibility in the community and to draw local members in to become involved with VancouFur through the year. Plans are for smaller events to try and expand the awareness of the convention, the Board and the need for volunteer support.
At present, Pdawg is organizing another iteration of ElectroFuzz, the popular dance events held previously, planned for sometime this spring.
Other suggestions include bowling, barbecues, a potential New Years event, and others to be discussed later.
Other planned activities in 2017-18 include continuing to build the policy manual, with hopes of having that and more useful documentation for convention staff ready within the year.
Questions The Board welcomed questions and comments from members:
A question involved adult art at the convention. Mediar noted that the board has given direction to check the identification of people wishing to view adult art or to attend potential adult sales sections in the future, and that such goods must be kept out of sight of the general public. Mediar noted in discussion of volunteers that the convention had an influx before the event started, especially in the security department.
A member commented that VancouFur should look at ways to automate its human resources operations, such as responses to volunteer applications, and offered to provide connections. With no further business, the meeting was adjourned.